Everyone likes to save time and money in the the apartment business. To really make money in this business you need to develop systems of doing things. If you look at McDonald's they make a hamburger. Anyone can make a better hamburger but the reason that they are so successful is because they have perfected the systems of making hamburgers. In the apartment business there are many different systems that make up the business. Look carefully at the different systems that you have and how can you automate them. A few of the most common systems are Rent Collection, Expense Payment, Showing Rentals, and Maintenance. A great system for Expenses is auto bill pay. Having your mortgage, electric, gas, oil, insurance, taxes directly deducted from a buildings operating account is a huge time saver and they are always paid on time! This can be taken a step further by having debit cards for each building. When you are at the hardware store use your card for that building to make the payment. All of a buildings transactions are then organized for accounting in your monthly card statements.To really perfect a system list out all of the steps of the process. Are there extra steps? How can a step be removed or improved or automated?
A manual system of showing rentals:
1. Create a new ad for rental.
2. List ad on Craig's list.
3. Applicants call your cell phone.
4. Schedule time on the spot for later in day
5. Grab rental applications
6. Rush over to show apartment
7. Applicant wants to put down deposit
8. Hand write receipt for deposit on a scrap piece of paper.
An automated system for showing rentals:
1. Have prepared ad for rental with apartment details.
2. List ad on Craigs list.
3. Applications call answering machine with message about apartment and showing times.
4. Meet applicants at unit that has applications at and receipts for deposit and blank lease copies stored at the building.
Automate your apartment systems today and improve your business.
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